Art Studio Operations Portal
A single platform consolidates class scheduling, kiln tracking, payments, and AI-assisted email for a pottery studio.
The Problem
Small arts organizations and creative studios carry operational complexity that enterprise software ignores and general tools cannot consolidate. A pottery studio tracks kiln firing schedules, manages recurring class rosters, processes payments, and maintains ongoing customer correspondence — each task in a separate system. Owners spend administrative time switching between tools rather than running the studio. The absence of a unified system creates errors, delays, and communication gaps that erode the client experience.
The Approach
The studio is a single-client operations portal designed around the specific workflows of a working pottery studio. The platform provides role-based access for the owner, instructors, and customers, ensuring each user sees and acts on only what is relevant to their role. Email drafting powered by an AI engine reduces the time staff spend composing routine correspondence, while integrations with the studio's existing email and payment systems mean the portal works within established processes rather than replacing them. The tool functions as an operational hub — one login, one interface, full studio visibility.
What We Built
- Role-aware access control with distinct views and permissions for owner, instructor, and customer accounts
- AI-assisted email drafting that generates context-appropriate responses and outreach within the studio's existing inbox workflow
- Email platform integration enabling staff to read, compose, and send correspondence directly from the portal
- Point-of-sale integration surfacing payment and transaction data alongside class and scheduling information
- Class and kiln tracking tools giving instructors and the owner a live view of studio capacity, firing schedules, and enrollment
Status
In active use